The program runs on 32-bit and 64-bit systems (see more)
Installation: Under these operating systems, the rights of an administrator
are required. Always use the executable setup (pb-setup-5.5.xxxx.exe) to
install or update Personal Backup.
This will ensure that there are no restrictions on running the program.
Automatic backups on logoff or on shutdown work on the above systems without any problems. Note: On Windows 8 and 10 the status window showing the backup progress is not visible in this case.
On a 32-bit system you will definitely need the 32-bit version.
On a 64-bit system you have the choice: both the 32-bit and the 64-bit version will work with just one exception: if Volume Shadow Copies are to be used, the Personal Backup installation must match the system (see more).
If the backup program is to be installed as portable, for example to be run from a USB stick, the 32-bit version is always recommended because of its ability to run on either system (see more).
Many users do not know which backup settings are best for their purposes. If you are not an experienced user, you should accept the default settings of the program on creating a new backup. Using the wizard for new backup tasks will make this very easy.
It is recommended that a root directory (e.g. G:\) is never used as the destination directory, but rather an existing subdirectory or a new directory to be created automatically by the program (e.g. G:\Backup). Doing this will avoid the many problems arising from the restricted access permissions specified by Windows for root directories and the system directories (System Volume Information and $recycle.bin) always found there.
Using the default settings, the backup will be carried out in the
Update mode using the method
Separate files -
Separate directories for drives. The original directory structure will
be retained beneath the backup directory. Compression of files using the gzip or zip algorithm will save space
on the destination drive, but users can deselect this option if they wish prefer to save
exact copies of all backed-up files. In addition the files can be encrypted using the
Using this mode ensures that no files are deleted at the destination (unless you selected the Synchronize option). Only those files will be overwritten that have a newer timestamp at source. In addition, all new files will of course be backed up. In this way the backup directory will always contain the current version of all files from the selected source directory and all its subdirectories.
The integrated Restore function of the program can be used to restore your data.
The modes Full, Differential and Incremental should only be used by experienced users if they want to implement a special backup strategy. In each case the destination directory is cleared before backup. Restore is only possible with a combination of full and differential or full and incremental backups.
There are two options for saving data as zip archives:
Zipped backup files must always be written anew, so this option is not suited to a daily backup of large amounts of data. It is more appropriate for small amounts of data (e.g. special projects). Many programs (including Windows Explorer) can read and unpack these files. To document the various stages of a project, you can use one of the optional placeholders as part of the filename.
There are four different backup modes:
On an automatic backup you can run program controlled schedules of this kind.
Of late, ever more news items are published reporting malware (so-called Ransomware) that maliciously encrypts a user's data and demands a ransom in return for the decryption key. Unfortunately a simple backup is not capable of preventing such attacks because it too can be maliciously encrypted and hence cannot be used to restore the data.
I have compiled some tips on how to protect a backup created by Personal Backup (see here).
Since version 5.7 Personal Backup supports the possibility of using Volume Shadow Copies (VSS) for backup. To use this option, the following conditions have to be fulfilled:
Note: The internal restore function of the program does not
at present support this procedure. To restore system files, you need to boot
e.g. from a CD with
to ensure that the installed system is not running.
It does not make sense to use Volume Shadow Copies with Personal Backup for a complete system backup (see the following section).
The intended purpose of the program is to backup personal data such as documents, spreadsheets, images, etc., the loss of which can have a serious impact since the data is either impossible to recreate or can be achieved only after extremely time-consuming labor.
On the other hand, the operating system and applications in use can always be reinstalled from their original sources and while this will take some time, it is at least possible.
Saving this data with Personal Backup does not make sense because a restore will not produce a runnable system. Moreover a daily backup of the system is not necessary (in contrast to personal data). The fastest way to recover after a system crash is to restore the whole partition previously saved with an imaging tool. This should be done from time to time, e.g. after a system update or the installation of a major piece of software. Apart from some commercial programs, a freeware version for personal use is available from Paragon: Backup & Recovery Free Edition
Since Windows XP the possibility of using Volume Shadow Copies is available under NTFS to back up even locked files directly. How this can be applied with Personal Backup is described here.
As described before, the intended purpose of the program is to backup personal data such as documents, spreadsheets, images, etc. The question is which directories should be selected for backup. The wizard for creating a new backup task gives a preselection of the most important directories. Some additional information can be found in the following summary:
|Default user directories||Windows 7, 8, 10 location|
|This directory should be backed up in all cases.|
|These directories should be backed up if the user has stored files at these locations.|
|Backing up this directory is not essential because the files stored at this location can be downloaded again at any time.|
|This directory should be backed up in all cases. Many applications, such as Firefox, Thunderbird, Personal Backup, store their settings and data at this location.|
|It is not necessary to backup this directory because mainly temporary files
are stored here. The only exception is if an older Outlook version (until 2010)
or a newer as an upate of this is in use. In this case, you should backup the folder
Note: Since Outlook 2013 the mail data are located in C:\users\<username>\AppData\Local\Microsoft\Outlook\
|It is essential to backup only those subdirectories used to store important data belonging to applications such as StarMoney.|
Although the following notes refer to backing up VeraCrypt containers they can be applied also to TrueCrypt of which VeraCrypt is a fork. Development of TrueCrypt was discontinued in 2014 but extensive compatibilities and similarities exist between the two programs.
After connecting a smartphone using the Android operating system to your PC via USB
you can access its files using Windows Explorer, but a file backup
using programs such as Personal Backup is not possible. The device is not displayed in
the selection dialog for directories to be backed up because the
Media Transport Protocol (MTP) is used for file transfer. This protocol
is integrated in the Windows Shell used by Explorer, but to mount the device
within the Windows file system, an additional program is required. To my knowledge,
MtpDrive is currently the only program
available for this purpose, but it is not free of charge.
More information is available at Wikipedia.
When using such drives it can happen that the system does not always assign
the same drive letter. To backup data always to the same medium independently
of the drive letter, you can use the volume name of the removable media
(:<volumename>:) instead. Go to Windows Start,
Computer or Workplace, right click on the drive and select Properties
to define or view the volume name.
Assign the name Backup-1 to the external drive.
Enter :Backup-1:\Backup instead of K:\Backup in Personal Backup
To disconnect the external drive automatically after backup, use the "External programs" function to start a small batch file which calls the utility program RemoveDrive.Sample script:
rem remove external drive (RemoveDrive.bat) RemoveDrive "Backup-1"
The destination directory may be located on any network device or computer. There are various ways to connect:
Since one of the recent Windows 10 updates, network paths are no longer displayed
when selecting a backup destination. This is due to the fact that
SMB 1.0/CIFS support was deactivated during the update. To activate this option
do the following:
Control Panel -> Programs and features -> Turn Windows features on ...
Check the option:
SMB 1.0/CIFS File Sharing Support -> SMB 1.0/CIFS client
After restarting Windows, network paths should be displayed again.
Before backing up files to an FTP server, you should be aware of the following:
During backups to an FTP server using a secure connection (FTPS) in passive mode, sometimes unexpected connection dropouts will happen. The reason is very often a misconfigured Windows firewall. To fix this, enter the following command line as administrator in the Windows prompt:
netsh advfirewall set global statefulftp disableYou will find more information about this issue at StackExchange
With some FTP servers or firewalls it can happen that during lengthy data transfers the control channel will be closed due to inactivity. To prevent from this issue, enable the option in the Advanced FTP settings to let the system periodically send a small keep-alive data packet (More information).
Since Version 5.0.5, a monitor has been incorporated to prevent the program from hanging (e.g. if the network connection is lost). If while copying files there is no response for a specified time (default: 30s), the process will be canceled. The timeout is adjustable for each task in More options ⇒ Miscellaneous. Setting it to zero disables monitoring.
When backing up files located on a Microsoft OneDrive server, it is necessary to disable the Files On-demand option. Otherwise the files will not be mounted to the local file system and thus not found during backup.
When using a backup destination on one of the above devices, the backup might stop with the error message The destination volume is full! even if sufficient space is actually available. In this case you should reduce the size of the internal copy buffer (e.g. to 64 kB) via More options ⇒ Miscellaneous. Try different values to determine which size is optimal for your backup device.
After a file has been successfully copied, its timestamp (date and time of
last change) will be set to the value of the original file. If this
does not happen, a warning will appear in the log file. This is only an
indication of a problem, in that the actual backup of the file nevertheless
When backing up to a local or Windows network drive, this warning points to a problem in the destination directory (e.g. lack of administration rights) that should be investigated. Should this warning appear when backing up via FTP, the cause will probably be due to the fact that some FTP servers in principle offer no way to set the timestamp. In this case the warning can be ignored.
There are several methods to start a backup on logoff:
After updating to Windows 10 (1903), an issue has arisen affecting a backup to be performed
on shutdown. The backup starts and the appropriate message is displayed on the screen.
One minute later Windows enables the lock screen. The backup continues in an orderly manner
until its end but the computer will not be shut down automatically afterwards.
The user must unlock the screen and initiate the shutdown manually again.
This behavior is due to changes in the Windows system, but despite an intensive search (e.g. registry and group policies), I could not find a way how to disable the automatic lock screen. Perhaps there is a new not-yet-documented Windows setting.
You must select the option Power off in the
Program Preferences. The option
Allow hybrid sleep will not work.
Important note: All users, already using this setting, but made this with a former version of Personal Backup, must open the Preferences dialog once and close it using the OK button. This will perform the modification required for current Windows 10 (requires Version 6).
If the backup does not start or is canceled by the system when logging off or
shutting down the computer, the
reason is usually an incorrect Windows setting. The registry key
HKEY_CURRENT_USER\Control Panel\Desktop\AutoEndTasks determines whether
running processes end automatically or not (see the
information from Microsoft).
This value must be "0" to allow a backup. If this value does not exist, it must be
created manually: search for HKEY_CURRENT_USER\Control Panel\Desktop
and right-click on the right window to create a new string value AutoEndTasks and
then set the value by double-clicking to "0".
If the program XP-Antispy is installed, the value can also be changed from there: switch off the option Activate fast shutdown.
Another possible reason can be an installed System Optimizer like Norton Utilities 16.
If a backup is started on logoff or shutdown using the
Auto Backup function,
it is not possible to execute
before and after the backup. The reason is probably that at this point the Windows system
is already in shutdown mode (shaded screen) and is inhibiting the start of any program.
However one of the following workarounds can be used:
When performing a backup on shutting the computer down, it may be that the PC
does not restart or does no power off.
The reason is that the Windows API function that notifies all programs before shut down (See "WM_QUERYENDSESSION" in Windows SDK) says nothing about the intended action (shut down or restart).
In this case you should not use the Windows start button to restart, but instead the functions in the context menu called by right-clicking the icon in the Windows notification area.
To tell Personal Backup permanently what to do after backing up, select this in the main menu Preferences ⇒ Shutdown.
If you wish to switch to hibernate mode instead of logging off or
shutting down the computer (see here) but wish to initiate
a backup immediately beforehand, you can achieve this as follows:
Create a Desktop shortcut to Personal Backup to start one or several tasks and select Hibernate as the subsequent action. Configuring of automatic backups is not required in this case.
Now, when you wish to switch the computer to hibernate mode, double-click the desktop icon. First, the backups will start and then the computer will subsequently hibernate.
After double-clicking the program's Desktop icon or the file PersBackup.exe
in Windows Explorer nothing happens or a security warning is displayed.
The reason for this issue may be found in
the Windows security settings. To check, right-click the exe file in
Windows Explorer and select Properties. If a Security section
in the lower part of the window is displayed indicating "This file came from another
computer and might be blocked to help protect this computer", you must click
on Unblock to overcome this restriction.
Thereafter, you should be able to start Personal Backup as usual.
Background information: When downloading a file, e.g. from the Internet, Windows stores security information (a Zone identifier) specifying from which security zone the file came. This information is stored as an Alternate data stream (only available under NTFS).
Sometimes it happens that the program window is not displayed after start. Only
the taskbar symbol appears in which also after clicking this symbol the main window
will remain unvisible. A possible reason for this issue can be a position outside
the screen caused by an accidental mouse move.
When this issue arises, first of all you have to terminate the program, in case of need using the Windows Task Manager. Then you can try to start the program from the command prompt using the option /reset (see here).
If this does not work, you should delete or rename the ini file (see here). Thereby however all settings for automatic tasks will be lost and must be entered manually afterwards.
On starting the program, the first directory of a backup task will normally be
scanned for new files. If for example this is a whole partition, it can take a
very long time.
There are two ways to get around this:
It is possible to configure Personal Backup in such a way that it can be started from a USB stick or drive without leaving traces on the host PC. Copy all files from the program directory (usually C:\Program Files\Personal Backup 5) or the downloadable zip archive to a directory on the USB drive (e.g. K:\PersBack), and use the command line options /ini:[Filename], /taskdir:[Directory] and optional /logdir:[Directory] to start the program. The options set the program to use an ini and cfg file (for default location see here) and a task directory on the USB drive. Filename must contain a full path (e.g. \PersBack\pb.ini or K:\PersBack\pb.ini). Additionally you can specify a special directory for the log files. Otherwise the logs will be written to the directory where the ini file is located.
Then, using a text editor, create a batch file (e.g. startpb.cmd) in the root directory of the USB drive (e.g. K:\) with the following lines:
@echo off echo Start Personal Backup from USB flash drive start PersBack\PersBackup.exe /ini:%%progpath%%\pb.ini /taskdir:%%progpath%%\ /logdir:%%progpath%%\logs
The task files and the ini file created by the program all are located in the
directory K:\PersBack as specified by the placeholder %progpath%
(Note: Until version 5.6.3 the placeholder does not work for the cfg file
containing the language and update settings. This bug was fixed in version 5.6.4).
Start the program from the USB drive using this batch file and configure and save your backup task. To use a backup target directory on the USB drive itself, omit the the drive letter from the destination path (e.g. \Backup) or use the volume name of the USB drive (see here). The latter will also work if the destination path is on another external drive. In doing so, you avoid problems arising from assigning different drive letters by the system.
There is a simple way to start a backup automatically immediately after a USB medium is connected to the computer. First you have to download the program AutoRunner. After having installed the program, create a batch file on the external medium (eg. a USB stick) containing the following line:
"%ProgramFiles%\Personal Backup 5\Persbackup.exe" /f <buj-Datei>Replace <buj-Datei> by the full path of the backup task to be started. Then add this batch file to Autorunner's start list.
Since Windows 7, there has been a new version of the Task Scheduler. In addition
to the features of the former version some new options became available, such as
running a backup after a missed scheduled start or the use of user accounts
From Personal Backup 5.9 this new version of the Windows Task Scheduler is supported in the integrated wizard. As a result, the wizard is no longer available on systems running Windows XP.
Progress window: If you want to have a progress indicator on the screen after starting a backup from the Task Scheduler, you must select the option Run only when user is logged on under the General tab in the settings for the Task Scheduler. Otherwise the program will not run interactively, which means that any Desktop output is suppressed. You will find more information about this at Microsoft Technet.
For backing up as separate files, by default, compression using the zip algorithm (zip extension)
is used by the program. Alternatively, the the gzip algorithm (see RFC1952) can be selected
for compression (gz extension).
Both methods are compatible with all standard archive programs (e.g. WinZip and 7Zip,
But only zip archives can be opened with native Windows tools, like Windows explorer.
Many file formats (such as PDF, MP3 and JPG) are themselves compressed. Further compressing these files saves no disk space but costs more time. For this reason such file types can be excluded from compression. By default, the following file types will not be compressed:
This list can be edited by the user for his own requirements.
This problem can be avoided by not using the integrated function Backup on logoff, but instead using a logoff (or shutdown) script. Create the following script and set the Windows policy for logoff (administrator rights are required):
Notes: To use a shutdown script instead, select the section
Computer configuration in the Group Policy Editor. This requires at least
Personal Backup version 5.2.
If the backup takes a very long time, it may be that it is cancelled by the system (default: 10 min). You can control this behaviour by changing a registry key (more).
Files are encrypted using the AES algorithm, with the same routines as in WinZip (Info at WinZip and at Brian Gladman). The file format created depends on the backup mode. Further information about this you will find in the program documentation.
If the backup target is inside a Windows directory (local,
external or network) you can use the internal Restore function
for unpacking. This works also with encrypted gz and zip files.
If you you just want to restore a few single files or directories, use of the additional Program PbRestore (in the Windows start menu under Personal Backup - Restore files) is recommended.
If the backup is on an FTP server, it is not possible to unpack gz and zip files directly. You have to copy them first into a local temporary directory using the internal Restore function or any FTP client (e.g. FileZilla). Then you can use the internal Restore function (see above) to unpack them to their final destination.
In a zip archive, first of all the compressed files are saved with a header and checksum in the destination file followed by a directory with pointers the start of each file. See PkWare for more details.
If the directory is corrupted or missing, the zip archive can then no longer be read by many programs, although the data itself may still be intact. Some archive programs (e.g. iZArc) provide tools to repair such files.
To be able at least partially to restore data from corrupted zip archives created with Personal Backup, you can use the following program:
The easiest way to start Personal Backup as a service is to use the Windows
Task Scheduler. You can configure many different backup tasks to start at different times
(e.g. on particular days of the week).
Process the following steps:
The program is installed using Inno Setup by Jordan Russell. To run an unattended installation, the parameters /silent or /verysilent can be used. If you do not want to start Personal Backup immediately after the installation, add the parameter /norun to the setup command line.
All program settings including the configuration of automatic backup tasks
are saved in an ini file (Persbackup.ini). This is a text file and can be read
with any text editor. Editing this file is, however, not recommended.
The ini file and the standard log file (Persbackup.log) are located in the user's application data directory. You will find this at the following locations:
Note: By default this directory is hidden. To make it visible, change the Windows Explorer setting via Tools ⇒ Folder Options ⇒ View ⇒ Show hidden files and folders.
Thunderbird (unlike Outlook) is very user-friendly. All files can be backed up even if Thunderbird is running. There is however just one locked file created by Thunderbird on starting (parent.lock) but this is empty and is deleted automatically on closing Thunderbird. The file must not be backed up and should be excluded from backup using an appropriate file filter (All not matching - parent.lock).
The easiest way to save Thunderbird mail data is to use the additional program TbBackup which makes all required settings automatically.
Files used by Outlook and Skype are locked for other applications and backing up this data requires that none of the associated applications are running. For PST files this concerns for example besides Outlook itself all applications and services accessing these files (e.g. phone and fax applications using the Outlook address book). Even indexing services such as Copernic Desktop Search may lock these files. To run a backup, it is required that all these services are stopped.
There are two ways to ensure this:
Using the function
Execute external programs:
before backing up, a script is run to stop Outlook and/or Skype and another script run to
restart the applications as soon as the backup is completed.
The following sample scripts for Outlook can be modified for other applications. For this purpose, first of all you must find out the running processes which are blocking the files to be backed up. A very useful tool to do this is the Process Explorer from the SysInternals package by Microsoft. To create and edit the scripts you need a simple text editor such as Notepad. Save the scripts at an appropriate location using the proposed names. Open the backup task, click Settings at Other options ⇒ External programs and insert the following command lines:
Before backup: %sysdir%\cscript.exe "<path>\StopOutlook.vbs"
After backup: %sysdir%\cscript.exe "<path>\StartOutlook.vbs"
and select the checkboxes.
' VB Script Document option explicit dim oWmi, sWmiO, oQResult, oProcess, WshShell, iRet ' Terminate Outlook Set oWmi = GetObject("winmgmts:") sWmio = "select * from Win32_Process where name='outlook.exe'" Set oQResult = oWmi.Execquery(sWmio) For Each oProcess In oQResult iRet = oProcess.Terminate(1) Next Set oWmi = Nothing WScript.Sleep 100
' VB Script Document option explicit dim WshShell ' Start Outlook Set WshShell = WScript.CreateObject("WScript.Shell") ' The following line depends on the installed Office version WshShell.Run """%ProgramFiles%\Microsoft Office\Office14\Outlook.exe""", 9
The scripts for Skype and other applications loog quite similar and can be combined with those for Outlook. Some sample scripts (including Skype for Business) are available for download:
The Windows API functions used until Version 4 of this program restrict the path
length (directory + filename) to 260 characters (see Windows SDK). Even Windows
Explorer in XP has this limitation.
Personal Backup version 5 now allows longer paths, because it was built with a Delphi development system which has Unicode support. So it is possible to use the wide-string Windows system functions which allow path lengths up to 32,000 characters.
With Version 4 you can use a workaround using the command "Subst":
The files to be backed up are located in the directory C:\Dir1\..\Dir2\Dir3\..\Dir4. The whole path (directory + filename) exceeds 260 characters.
To split the path, type at the DOS prompt:
subst X: C:\Dir1\..\Dir2Now you have a new (virtual) drive X: with the subdirectory Dir3\... Add this to your backup task.
subst X: /d
To automate this procedure, start the following batch files before and after backup using the integrated function to execute external programs: SplitDir.cmd:
rem Split directory path and substitute with drive subst X: %1UnsplitDir.cmd:
rem release substitution subst X: /dExecute before Backup:
SplitDir.cmd C:\Dir1\..\Dir2Execute after Backup:
Personal Backup Version 5 does not work under Windows 98. Users using this operating system must use Version 4.5!